Data Manager Guidance
Advances in Quality & Outcomes: A Data Managers Meeting
AQO 2024 will offer a unique opportunity to explore techniques for optimizing data collection using case scenarios and driving quality improvement. Head for Nashville, Tenn., September 11-13, 2024 to attend the premier gathering of STS National Database professionals as they share valuable research and important clinical findings. Registration is open, and early bird discounts are available through May 16. Learn more.
Data Manager Mentorship Program
The STS National Database mentorship program pairs experienced data managers with those who are seeking advice related to data abstraction. After filling out a questionnaire, potential mentors and mentees will be matched based on Database type, experience in specific areas, and other factors.
Apply as either a mentor or mentee. You will be notified once you have been matched.
If you have questions about the program or any feedback on the sign-up forms, contact National Database Coordinator Adelaide Dolan.
Regional Groups
STS National Database regional groups offer a collaborative networking environment for peer-to-peer support and non-clinical guidance related to data abstraction. Learn more.
STS National Database News
This monthly e-newsletter offers news and updates about the STS National Database. STS data managers and surgeon participants receive a free subscription, which includes updates for each registry in which they participate.
Clinical Question Request Form
Are you struggling with a clinical question regarding data abstraction? Fill out the Clinical Question Request Form and get a response within 30 days.
Contact and Support
STS is available to help you with questions regarding the STS National Database.
If you have specific questions regarding the platform or participant reports, contact the STS National Database helpdesk. You will receive a helpdesk ticket, and STS will aim to follow up with you within 2 business days. Note: Heavy call and email volumes are anticipated as harvest deadlines approach. We appreciate your patience.
For general questions (like invoicing, updating contacts, or harvest schedules), contact the STS National Database staff team. For public reporting questions, contact STS Public Reporting.
Essential Forms and Resources
- Database participant role descriptions
- Database participant and platform roles
- Participant contact form
- Schedule A
- Schedule B
- Database software and vendors
- STS National Database audits (login required)
- List of mortality status fields
- STS/IQVIA uploader instructions
- ACSD Data Manager Survey Results 2023
- Minor data requests for quality improvement
How-To Videos
Adult Cardiac Surgery Database
The ACSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.)
- ACSD 2023 Harvest 4 Multiplier Table
- ACSD 2023 Harvest 3 Multiplier Table
- ACSD 2023 Harvest 2 Multiplier Table
- ACSD 2023 Harvest 1 Multiplier Table
- ACSD 2022 Harvest 4 Multiplier Table
- ACSD 2022 Harvest 3 Multiplier Table
- ACSD 2022 Harvest 2 Multiplier Table
- ACSD 2022 Harvest 1 Multiplier Table
- ACSD 2021 Harvest 4 Multiplier Table
- ACSD 2021 Harvest 3 Multiplier Table
- ACSD 2021 Harvest 2 Multiplier Table
- ACSD 2021 Harvest 1 Multiplier Table
- ACSD 2020 Harvest 4 Multiplier Table
- ACSD 2020 Harvest 3 Multiplier Table
- ACSD 2020 Harvest 1 Multiplier Table
Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.
2023 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Harvest 1 | 2/10/2023 | 02/14/2023 | 12/31/2022 | Spring 2023 | Star Rating |
Harvest 2 | 5/19/2023 | 05/23/2023 | 3/31/2023 | Summer 2023 | |
Harvest 3 | 8/18/2023 |
8/22/2023 |
6/30/2023 | Fall 2023 | Star Rating |
Harvest 4 | 11/10/2023 |
11/14/2023 |
9/30/2023 | Winter 2023 |
2024 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Harvest 1 | 2/23/2024 | 2/27/2024 | 12/31/2023 | Spring 2024 | Star Rating |
Harvest 2 | 6/7/2024 | 6/11/2024 | 3/31/2024 | Summer 2024 | |
Harvest 3 | 8/23/2024 |
8/27/2024 |
6/30/2024 | Fall 2024 | Star Rating |
Harvest 4 | 11/22/2024 |
11/26/2024 |
9/30/2024 | Winter 2024 |
Data Submission Open is continuous for all harvest terms. Submission Close occurs at 11:59 p.m. Eastern on the date listed.
ACSD Webinars
ACSD Quality Improvement Webinar
May 15 at 3 p.m. ET • 2 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 338 714 200
International Dial-in Numbers
ACSD Monthly Webinar
June 5 at 3 p.m. ET • 2 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 839 336 582
International Dial-in Numbers
Most Recent ACSD Webinars
View Slides - ACSD QI Series, Frailty - April 17, 2024
View Slides - ACSD Monthly Webinar: Frailty Data Collection (April 3, 2024)
View Slides - ACSD Monthly Webinar - March 6, 2024
View Slides - ACSD QI Series, Beta Blockers - February 21, 2024
Not receiving notices about weekly webinars? Add your name to the interest list.
General Thoracic Surgery Database
The GTSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.)
Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.
2023 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Spring 2023 | 3/3/2023 |
3/7/2023 |
12/31/2022 | Summer 2023 |
Star Rating |
Fall 2023 | 9/8/2023 |
9/12/2023 |
6/30/2023 | Winter 2023 | Star Rating |
2024 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Spring 2024 | 3/8/2024 |
3/12/2024 |
12/31/2023 | Summer 2024 |
Star Rating |
Fall 2024 | 9/6/2024 |
9/10/2024 |
6/30/2024 | Winter 2024 | Star Rating |
Data Submission Open is continuous for all harvest terms. Data Submission Close occurs at 11:59 p.m. Eastern on the date listed.
GTSD Webinars
GTSD User Group Call
May 22 at 3:30 p.m. ET • 2:30 p.m. CT
Canceled
GTSD Monthly Webinar
June 12 at 2:30 p.m. ET • 1:30 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 771 371 213
International Dial-in Numbers
Most Recent GTSD Webinar
View Slides - GTSD Monthly Webinar - May 8, 2024
View Slides - GTSD Monthly Webinar - April 10, 2024
View Slides - GTSD Monthly Webinar - March 13, 2024
View Slides - GTSD User Group Call - February 28, 2024
View Slides - GTSD Monthly Webinar - February 14, 2024
Not receiving notices about weekly webinars? Add your name to the interest list.
Congenital Heart Surgery Database
The CHSD data collection forms and training manual require a participant login. (If you need assistance with your login credentials, contact STS Member services.)
Note: If you have changed software vendors since you last harvested data to the STS Data Warehouse, or if your 10-digit Hospital NPI number or Hospital Name has changed, complete the Participant Contact Form to make these updates prior to your data submission. Or complete the harvest opt-out form, if necessary.
2023 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Spring 2023 | 3/10/2023 | 3/14/2023 | 12/31/2022 | Summer 2023 | |
Fall 2023 | 9/15/2023 |
9/19/2023 |
6/30/2023 | Winter 2023 |
2024 Harvest
Term |
Harvest Submission Window Close |
Opt-Out Date |
|
Report Posting |
Comments |
---|---|---|---|---|---|
Spring 2024 | 4/19/2024 | 4/23/2024 | 12/31/2023 | Summer 2024 | |
Fall 2024 | 9/27/2024 |
10/1/2024 |
6/30/2024 | Winter 2024 |
Data Submission Open is continuous for all harvest terms. Data Submission Close occurs at 11:59 p.m. Eastern on the date listed.
CHSD Webinars
CHSD Monthly Webinar
May 21 at 1 p.m. ET • 12 p.m. CT
Call In: 888-475-4499 or 312-626-6799
Webinar ID: 394 740 549
International Dial-in Numbers
Most Recent CHSD Webinar
View Slides - CHSD Monthly Webinar - April 16, 2024
View Slides - CHSD Monthly Webinar - March 19, 2024
View Slides - CHSD Monthly Webinar - February 20, 2024
View Slides - CHSD Monthly Webinar - January 16, 2024
Not receiving notices about weekly webinars? Add your name to the interest list.
Intermacs Database
Intermacs Webinars
Intermacs User Group Call
May 29 at 2 p.m. ET • 1 p.m. CT
Call In: 888-475-4499 or 877-853-5257 or 312-626-6799
Meeting ID: 557 707 151
International Dial-in Numbers
Most Recent Intermacs Webinar
View Slides - Intermacs Quality Assurance Reports Webinar) - April 25, 2024
View Slides - Intermacs New Data Manager Webinar (Part II) - April 24, 2024
View Slides - Intermacs New Data Manager Webinar (Part I) - March 27, 2024
View Slides - Intermacs|Pedimacs User Group Call - February 28, 2024
View Slides - Intermacs|Pedimacs User Group Call (Major Infection Education Slides) - January 31, 2024
Not receiving notices about weekly webinars? Add your name to the interest list.